Instructions built into the task
Your standards are written into every task. A new starter follows the same process as your best employee because the process is in the task, not in their head.
THE EXECUTION LAYER
Every task.
Accounted for.
The core of PAX. Every piece of work your business needs done — assigned to a person, with clear instructions, a deadline, and a requirement to prove it happened. Not a to-do list. An operational record.
Department: Operations · All departments
When a task is completed on PAX, the record is permanent. Who did it, when, what they found, what they submitted. That record is the foundation for every review, every compliance check, every performance conversation.
WHAT IT DOESHow tasks & proof works
How tasks & proof works
for your business.
Proof required, not optional
Tasks can require a photo, a note, a checklist before they close. Done means something. There is no ambiguity.
A permanent record
Every task completion is timestamped, attributed and stored. When something goes wrong — or right — the evidence is already there.
Review before it closes
High-stakes tasks can require manager sign-off before they complete. The review outcome stays on the record.
From setup to running.
- 01
Create the task
Set the title, instructions, assignee, deadline and proof requirements. Takes under a minute.
- 02
The operative receives it
The task appears on their phone. They follow the instructions, complete the work, submit proof.
- 03
The record is created
Completion time, operative name, proof and any notes are stored permanently on the task record.
- 04
Review if required
If the task requires sign-off, the manager reviews the proof and approves or returns it.
Common questions.
What counts as proof?
A photo, a written note, a completed checklist, or any combination. You define what proof is required when you create the task.
Can tasks recur automatically?
Yes. Recurring tasks — daily opening checks, weekly cleans, monthly audits — can be set up once and generated automatically.
Who can create tasks?
Owners, admins and managers can create and assign tasks. Workers can only see and complete their own assigned work.
What happens if a task is overdue?
Overdue tasks are flagged in the operations dashboard. The manager sees them immediately without having to ask.